Enter Your Time

Entering time consists of the following topics:

Heads Up

Be aware of the following items before you perform these tasks:

  • User stories, tasks, and defects are listed in ID order.
  • Hours can be entered retroactively.
  • Work days and non-work days are based on workspace settings.
  • When user stories, tasks, and defects are deleted in CA Agile Central, any referencing timesheet entries display gray as a visual indication the item was deleted. Existing hours can be edited by the user who entered those hours but editing timesheet days that showed no hours at the time the item was deleted is prohibited.
  • You can access a user story, task, or defect detail page by selecting the link from the timesheet.
  • Easily tab from one day to another.

Add Timesheet Entries

Individual timesheets capture the time you spend on projects, user stories, defects, or tasks. They provide a convenient place for you to specify time spent on all the tasks you own that are scheduled for the week.

Because the data you enter on your timesheets may affect reports created for accounting purposes, you should fill out your timesheet according to the guidelines provided by your company. If you are unsure about the guidelines to follow, contact your CA Agile Central administrator before entering hours in your timesheet.

CA Agile Central supports these types of timesheet entries: user stories, tasks, defects and projects. This allows for adding existing items to your timesheet, as well as tracking project time, such as meetings. Your CA Agile Central administrator may also set up CA Agile Central to track non-project time, such as vacation and sick days.

Add Tasks

Follow these steps:
  1. Select My Home, Timesheet.
  2. Select Add My Tasks to add a task with you as the owner. This is the primary way to add tasks for developers and testers because it is based on task ownership. Tasks added this way are either not completed or completed and the to do value is not zero. Only tasks scheduled in the currently displayed week are added.
  3. To add a task you do not own (useful if you do paired programming), select +Add. Select a project, then a user story or defect, then a task from the respective choosers.

Add button

Note: Once a task is added to the timesheet, the task state and task to do display. You can inline edit the task state and task to do fields.

Task State

Add User Stories, Tasks, or Defects

Follow these steps:
  1. Select +Add and select a project. The project's user stories, tasks, and defects that are currently scheduled in the displayed week are available for selection.
  2. Select a user story or defect from the drop-down menu.

The Search All Items option in the result drop-down allows you to search for a defect or a story (by ID or keyword) not scheduled in the selected project for the displayed week.

Search All Items image

Add Projects

This method allows for entering hours against existing non-work time in a project such as meetings, design work, and collaboration.

Follow this step:
  1. Select +Add and select a project.
Note: If you want to track vacation time and other non-project time, create a paid time off (PTO) project, create stories for vacation, sick leave, jury duty, and so on, then schedule these stories in a year-long iteration so they automatically display in the item chooser when users select the PTO project on their timesheet.

Enter Hours

Once you add your timesheet entries to a timesheet, you can enter hours.

Follow these steps:
  1. Select the cell below the day you want to enter your hours.
  2. Select anywhere in the cell to edit.
    Enter hours
  3. To edit a task to do time entry, select a cell in the Task To Do column and edit.

Your daily and weekly totals will immediately reflect any new hours entered.

Remove Timesheet Entries

You can remove a timesheet entry from a week if it has no hours entered against it.

Follow these steps:
  1. Select the gear menu.
  2. Select Remove from This Week.


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