Manage Your Site and Users

Some of the features listed in this document are currently in Beta. Please get in touch with your Subscription Administrator for more information

To have your Ideas site set up, please contact your CA Agile Central Sales Representative. If you are unsure of who to contact, please Contact Support for assistance.

If you have CA Agile Central Idea Manager administrator privileges, you can manage users and change settings for your sites.

Managing your sites and users includes:

Customize Your Homepage Header

By selecting the pencil button Administrators can customize the following:

  • Headline
  • Sub-headline
  • Buttons
  • Background image

Idea Manager Homepage Setup Window customize your homepage header

Set Up Your Site Features

You must be an administrator to be able to configure site features. Be sure to select Save Changes on each page after you make any changes.

To set up and manage your CA Agile Central Idea Manager site (administrators only):
  1. Select the Setup tab , which defaults to the Site tab.
  2. The Site tab has several pages:
    • Info: The Info page contains basic information about your site, including site's title, meta keywords and descriptions, and the Vanity URL. Use the Vanity URL field if you wish to use your own URL for your site.
    • Global Navigation: Select Global Navigation to customize the Global Bar including your logo.
      Global Bar
      The Global Navigation tab allows you to enable global navigation on selected WebStorms.
    • Navigation: Use the navigation tab to customize and organize which tabs you see on your global navigation. You can also add a navigation item by selecting Add a Navigation Item.
      Navigation page
    • Components: The Components page allows you to enable user profiles and RSS feeds. RSS feeds are available for public sites only.
      Components page
      • The contact email field defines the system email from which all email notifications come. If you leave this field blank, the system notifications will come from the site administrator's email address.
      • Specify whether to display the Dashboard tab for all users. The default is to display only for administrators.
      • In the Site baby-sitter field, enter the email address that should be BCCed on all system-generated emails.
      • You can also elect to turn off all site emails.
    • Advanced Email Options: You can enable daily or weekly mail digests to reduce the number of individual notification emails users receive regarding their ideas. Users can select these enabled options in their profile settings.
    • Security: Use the Security page to determine whether the site is public or private, as well as how users may register.
      1. On the What type of site do you want? field, select Private if you want users to log in to view ideas. Select Public to allow everyone to view ideas.
      2. For registrations, select one of the following options:
        • Everyone: Users can select the Register tab and enter their email address and receive an automated registration email.
        • Admin Invite Only: The Register tab is disabled. Users must be invited to participate by an administrator.
    • Registration: You can restrict your participants through their email address domain so that only specified domains are allowed to self-register.
      1. Select the Restrict Self-Registration by Email Domain checkbox.
      2. Enter a domain (such as,, and select Add Domain.
        Only users using domains added to the right-most box can self-register.
      3. To remove a specific email domain, select the domain and select Remove Domain.
      4. Select Save Changes.
    • Terms and Conditions: Use the Terms page to enter the Terms and Conditions for the use and participation in CA Agile Central Idea Manager. Basic HTML is allowed. Users must agree to the terms when they first log in. A link to the Terms and Conditions is also displayed on most pages.
    • Create and Manage WebStorms: On multi-site instances of CAACIM, time-boxed WebStorms can be used as a place to have your users actively participate in themed discussions. For instance, you're doing research on how better to serve QA personas. As an administrator, you might create a WebStorm around QA and ask those interested to tell you their thoughts by posting and voting on ideas specific to that theme. This will provide targeted feedback from a broad audience on a topic that you're researching.
      • To create a new WebStorm:
        1. Select the Create WebStorm tab.
          create a new WebStorm
        2. Name your WebStorm.
        3. Select a sponsor for your WebStorm by typing in the name of the owner . A sponsor is the administrator who will own the WebStorm.
        4. Define the topic of your WebStorm.
        5. Select your URL for your WebStorm by entering the name of the Webstorm at the end of the URL.
        6. You can add a template to use from the drop-down if you have saved templates from previously saved WebStorms.
        7. Schedule the WebStorm by selecting a date from the launch date drop-down and a close date.
        8. Select Create Webstorm.
      • To manage WebStorms: Use the Manage WebStorms page to change the status of your WebStorm, configure templates, delete a WebStorm, and set up groups that can access specific WebStorms.
      • You you can ask for feedback on a WebStorm by selecting WebStorm Feedback. You can select fields you would like to include. Select Save Template to finish.
        ask for feedback on a WebStorm
  • Design: Use the Design tab to set up a custom banner. The banner will appear at the top of the screen under the Global Bar and above Navigation.
    • You can add content to the banner area by uploading an existing image or by using HTML. An image should be 950 pixels wide and generally no more than 150 pixels tall. Using HTML allows you to use multiple images, custom styling, animated GIF files, embedded video, and custom navigation.
    • You can choose from eight different pre-set colors for quick, overall color changes. You can also customize specific elements such as the body, buttons, widgets, menu bar, idea list, and idea-specific elements. To customize these elements, select the color square to choose from a palette or enter the five-digit hex code.
    • You can customize the existing CSS (cascading style sheet) or upload your own CSS. CSS allows a highly customizable interface that can be easily integrated into the overall branding already established by your company. With CSS, you can customize properties such as colors, fonts, styles, widget sizes, top navigation, and background.
  • Blog: Create blog posts that all users can read. You can specify whether users can post or comment. Users must subscribe to see the blog, or they can be added by an administrator.
    Note: You must first select the Blog field on the Components page to enable the blog.
  • Extra Links: Use the extra links to add an additional URL to your site.
  • System Email Messages: Use system email messages to communicate quickly and effectively to your customers regarding the state of a WebStorm.
    1. Under the site tab System Email Messages, you can select from a list of system email messages and customize the message that your users will see.
      Select System Email Message
    2. Select the email template you want to customize, and the edit message options display. The dynamic field dropdown allows you to display information that is constantly changing. For example, if you want to display an idea title, place the cursor in the area of the body where you want the field to be inserted, select Idea Title from the dropdown menu, and select Insert.
      customize email template
  • API: CA Agile Central Idea Manager employs the Brightidea Application Programming Interface (API) to empower you to create custom reports or to automate data updating functions.
    This API uses the Representational State Transfer (REST) protocol that requests data in the form of an HTTP request and receives the data back in an XML format.
    For more details about using API, see the Brightidea API documentation.
    An API key is no longer required with the new API3 as it is fully self-service.
  • Labels

Add Users

There are two ways in which to add users. Administrators can also view which users are registered.

Self Registration

When you administer the security settings to allow users to register, users may select the Register link to sign up.

Follow these steps:
  1. Select the Setup tab.
  2. On the Site tab, select the Security page.
    1. Select Everyone from the Which users do you want to allow to register? field.
    2. Select Save Changes.

Security Section image

Administrator Invitation

You may invite one or more users to create an account by sending a registration invitation through email.

Follow these steps:
  1. Select the Setup tab.
  2. On the Users tab, select the Registration Invites page.
    • To resend or edit an existing invitation, select the Recipients link next to an invitation to resend the invitation.
    • To create a new invitation:
      1. Select the Create New Registration Email button to send a new invitation to email addresses that you specify.
      2. Enter the information needed to create the invitation, then select Send Invites.
        create new registration email
    • To import users:
      1. Select the Create New Registration Email button.
      2. Select Import Users to import a list of users from a CSV file.
      3. Specify the users you wish to invite.
      4. Select Send Invites to send the invitations.

View Who Is Registered

To see who registered to join your community as a result of your email invitations:
  1. Select the Setup tab.
  2. On the Users tab, select the Registration Invites page.
  3. Find your invitation in the list and select the Recipients link in the row to see a list of people who registered from your invitation.

Manage Users

To manage users:
  1. Select the Setup tab, then select the Users tab.
  2. Select from the following actions:

Find Users

To find users:
  1. On the Users tab, select the Manage page.
  2. Enter search criteria in the field and select a user from the suggested user list.
  3. Select Select to display more information about the user name you specified.
  4. Select the show details link to display more information about the user.
    find users

Block and Unblock Users

To block and unblock users:
  1. Select a user.
  2. Select the Block or Unblock button (as applicable) to change the user's status. Blocked users may not log in until they are unblocked.
  3. Select the Blocked Users page on the Users tab to see a list of blocked users.

Reset Passwords

To reset a user's password:
  1. Select the user.
  2. Select the Reset Password button. An email with instructions for changing the password will be sent to the user.

Designate Administrators

To add or remove administrator privileges from an existing user account:
  1. Select the Administrators page on the Users tab.
  2. Enter search criteria in the User field and select a user from the suggested user list.
  3. Select the Add Administrator button to grant administrator privileges to the user you selected.
  4. Select the X to the right of a user in the list to remove administrator privileges.

The Site Sponsor is the first site administrator who will configure, setup, and manage the site and WebStorms after they are created.

designate administrators

Set Leaderboard Points

To set leaderboard points:
  1. Select the Reputation page to specify how many points a user earns for registering, promoting, demoting, posting, or commenting on an idea, and when a user promotes another user's idea. Values must be whole numbers, either positive or negative. You may change the values at any time, but changes are not retroactive.
    Define your point system based on actions for which you would like to motivate your users. For example, set a higher number of points for posting ideas if you want more ideas submitted.
    Leaderboard image

Invite Users to Join the Community

You may invite one or more users to create an account by sending a registration invitation by email.

Set Up User Guidance

Administrators can set up customizable text boxes to guide users within CA Agile Central Idea Manager. These text boxes can display on the following pages:

  • Login page
  • Ideas page
  • Post Idea page
To edit the text boxes:
  1. From the main Ideas page, select the guidance panels setup link.
  2. Select the Guidance icon image icon to edit an individual text box.

    Use HTML to enter your custom text. You can change the background color of the box or the font. You can also change the size of the text box, but be sure to set the width so that it still fits within the screen.

  3. To save your changes and close editing, select the edit icon icon again.

Text boxes are optional. If you leave them blank they do not display.


Need more help? The CA Agile Central Community is your one-stop shop for self-service and support. To submit feedback or cases to CA Agile Central Support, find answers, and collaborate with others, please join us in the CA Agile Central Community.