Work Views

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The Work Views page is your one-stop shop to view all the work items relevant to one or more teams/projects. The page allows you to easily view and find your work and manage it in one place. You can manage multiple levels of work items for multiple teams and create work views. Views can be saved for quick access.

The Work Views page can be used to replace the work that you do on the following pages:

  • User Stories
  • Defects
  • Backlog
  • Portfolio Items

Work items on all of these pages can be easily viewed and managed on the Work Views page. The Work Views page is located under Plan, Work Views.

Work Views screen

The Work Views page includes:

Select Projects and Work Item Types

Select at least one project and work item to get started using the page. You can select multiple projects and work item types to display.

One project and work item

Select any project or multiple projects across the workspace . Quickly access pinned projects or access the entire project hierarchy by selecting Browse All Projects.

Browse All Projects

Multiple child projects can be selected for an extensive display of work items in your project hierarchy. Shift + select to select child items.

Multiple child projects

You can also select multiple work item types, regardless of hierarchy. Tasks will only display as children of work items.

Duplicate work items may display on the grid. For example, if you select both user story and portfolio item work items, a user story may display under the feature and as a stand-alone user story. You can alleviate this issue by adding a filter to only show features and un-parented user stories.

Duplicate user stories displayed on Work Views grid

Filter Work Items

Select Filters to open the filtering tray. You can work with quick filters or advanced filters. You cannot combine the two.

Learn more about filtering.

Customize How Work Items Display

You have several options for modifying work items on the page, including:

Group By

Use the Group By drop-down to select a field by which to group the displayed work items.

Important! You are limited to 998 projects when using the Group By functionality. If you have more than 998 projects selected, the Group By will fail.
Follow these steps:
  1. Select Group By.
  2. Select the field to group by from the drop-down list. Only one field can be selected.
    To stop grouping, select --No Entry--.

The work items are grouped under each field value. The Total Work Items in each group displays to the right.

You can drag-and-drop work items between the groups. This updates the field value in that work item.

Group By

Customize Columns

Select the column picker icon. Columns will display even if a field is hidden for a project or work item. Hidden fields can be edited inline and bulk edited. Columns will show -- if not applicable for a work item. Search or scroll to select columns you want to display on the grid. Select Apply to confirm your selections.

Work Views Show columns

Reorder Columns

You can reorder columns (except for Rank , ID, and Name) by dragging and dropping the column header to the new location.

Drag and Drop

You can use drag and drop to reparent or re-rank work items.

  • Dropping an item onto another item (target) attempts to reparent it to the target. If the target item is allowed to have a child item, it highlights as an available target.
  • Dropping an item between items re-ranks it.

A drop operation is allowed if the target (either a work item or the line between items) highlights as an available target. Otherwise, the dragged item goes back to its original position.

Bulk Edit

Select multiple work items, then select the pencil icon to edit fields across work items.

Pencil icon

You can select up to four values to update across the checked work items. You can only bulk edit fields that apply to all work items selected on the grid. Hidden fields are available on the bulk edit list of fields and can be edited. Learn more.

Select up to four values

Bulk Delete

Select one or more work items and select the trash can icon to delete multiple work items at one time.

Work views bulk delete

Note: Bulk deleting work items from other pages uses a different process. Learn more.

Save Your View

You can save your modifications to the Work Views page so you can view them later.

Follow these steps:
  1. Set up your Work Views page.
  2. Select Manage Saved Views.
    Manage saved views
  3. Select + Add New.
  4. Enter a name for the view, then select Create.
    Create saved view

Manage Saved Views

Access all your saved views from the drop-down. You can also manage your views from the drop-down.

Saved views

You can make changes to the view and update the view or save it as a new view:

Update with current view

You can rename the view by selecting the checkbox next to the view, then entering a new name.

Rename view

The Sharing value determines whether the view is User only (Not Shared), project shared (Shared with project), or workspace shared (Shared with workspace).

Note: Sharing a view with your project or workspace requires that you have project or workspace administrator privileges.

Sharing views

Add New Work Items

Note: The option to create a new work item is only available when you select at least one item from both the Projects and Work Item Types drop-down menus.
To add new work items:
  1. Select + Add New.
    Add New button on Work Views
  2. To enable the quick add Create button, at least one value from both the Work Item Types and Projects drop-down lists must be selected. To Create with Details, only one value from either the Work Item Types or Projects drop-down lists must be selected.
    Quick add Create button
  3. Complete the required fields for the work item and select Create. The newly created work item will only display on the grid if it matches selected filters.


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